SISTEM PENYIMPANAN DOKUMEN FISIK DALAM MENINGKATKAN EFISIENSI PENCARIAN DOKUMEN: STUDI KASUS PADA PT TRIPUTRA AGRO PERSADA

Abstract

Archiving is necessary to be done in accordance with the system since it can help everyone to retrieve the file easily. Retrieving the file needs to be done quickly because it is one of the indicators of a good archiving system. PT Triputra Agro Persada has had the archiving system and it must be implemented in all departments including procurement. However, this study found that procurement department did not implement this system. Many documents were found in the wrong classification. This kind of misplacement has caused the difficulty in finding and retrieving the document. This study implemented the qualitative method to find the root of the problem and the solution towards this problem. The researcher overserved how the documents are archived, interviewed the archiving staff, and including self in archiving process to find the root of the problem then solve it. From the process, it was found that the root of the problem is the lack of knowledge of this archiving system of the staff. In order to solve this problem, the researcher printed the archiving system and put it in the filing cabinet. All staff were informed about this system. The documents which have been put based on the correct system are easily found.